Privacy Notice

Small Chair Conversations respects your privacy and handles personal information with care. This notice explains what information SCC may collect, why it is used, how it is protected and the choices available to you.

Small Chair Conversations is operated by Tamas Orban, who is the data controller for personal information handled through the project.

For privacy-related questions, please contact:
contact@smallchairconversations.com

Information We May Collect

Depending on how you communicate or take part, SCC may collect:

your name and contact details, including an email address or telephone number you choose to provide;
messages, enquiries, guest suggestions and other correspondence;
information needed to arrange an interview, recording or collaboration;
signed consent or guest release forms;
photographs, video, audio and contributions made during a conversation;
information needed for accessibility, safety, safeguarding, licensing or production planning;
relevant professional information from publicly available websites, social media profiles, referrals or representatives when researching or approaching a possible guest; and
limited technical information processed automatically when somebody visits the website.

SCC does not intentionally collect more personal information than the project reasonably needs.

How We Receive Information

Most information is provided directly by the person concerned, their parent or carer, their representative, or somebody contacting SCC.

We may also receive information through a referral or obtain relevant professional details from publicly available sources when considering or contacting a possible guest.

Limited technical information is processed automatically by the website’s hosting provider when the website is visited.

How We Use Personal Information

Personal information may be used to:

respond to messages and enquiries;
research and contact potential guests;
arrange interviews, recordings and collaborations;
plan for accessibility, safeguarding, licensing and production requirements;
record, edit, publish and promote conversations;
maintain appropriate records of permissions and consent;
preserve published and original material as part of the SCC conversation archive;
operate and protect the website and project accounts; and
respond to safeguarding concerns or comply with legal responsibilities.

SCC does not sell personal information or use contact details for unrelated marketing.

Our Lawful Bases

The lawful basis used depends on the information and the reason it is being processed.

SCC may rely on:

consent, where a person has agreed to a particular use of their information and consent is the appropriate basis;
legitimate interests, where information is reasonably needed to operate, protect and develop SCC, respond to enquiries, research possible guests, arrange productions or maintain the project archive, provided those interests do not override the person’s rights;
contract or steps requested before an agreement, where information is needed to arrange or fulfil an agreed interview, participation or collaboration;
legal obligation, where information must be processed or retained to comply with the law; and
vital interests, in the rare event that information must be used or shared to protect somebody from an immediate and serious risk.

Particular care is taken whenever personal information relates to a child or young person.

If sensitive information—such as information about health—is shared with SCC, it will be handled only where necessary and where an appropriate legal basis and additional condition apply.

Children and Young People

SCC takes additional care with information relating to children and young people.

Where a guest is under 18, SCC seeks their willing agreement as well as written permission from a parent or carer. A responsible adult remains involved throughout the arrangements and recording.

András does not manage private project communication with guests, viewers or members of the public. Project enquiries and personal information are managed by Tamas through the official SCC communication channels.

Further information is available on our Safeguarding page.

Recording and Publishing Conversations

Before recording, guests are told how their conversation may be used and published. Appropriate written permission is obtained.

Published conversations, photographs and extracts may appear on the SCC website, YouTube and SCC social media accounts. Once material has been published online, it may be viewed globally, shared by other people or copied beyond SCC’s control. Removing material from SCC’s own channels may not remove copies already shared elsewhere.

Who We May Share Information With

Personal information may be processed through trusted services used to operate SCC, including:

trusted providers used for official email communication;
trusted providers used for website hosting, content management and administration;
YouTube and SCC’s social media platforms when conversations or promotional material are published; and
other production, design or technical services where reasonably necessary.

Information may also be shared with a relevant authority, safeguarding service, emergency service or professional adviser where this is necessary to protect somebody, respond to a concern or comply with the law.

When an interview, photograph or extract is published with permission, the published material becomes publicly available.

SCC does not sell or rent personal information.

International Access and Processing

Some online services used by SCC, including Google, YouTube and social media platforms, may process information outside the United Kingdom under their own privacy terms and safeguards.

Published website, video and social media content may be accessed from anywhere in the world.

Storage and Security

Official emails are handled through Google Workspace. Physical consent and release forms are kept in private storage controlled by Tamas. Original recordings and photographs are stored on external hard drives controlled by him.

SCC takes reasonable steps to limit access and protect information from loss, misuse or unauthorised disclosure. However, no physical or electronic storage system can be guaranteed to be completely secure.

How Long We Keep Information

Enquiry emails, telephone numbers and other contact details are kept only for as long as they are needed to respond or make the relevant arrangements. Information that is no longer needed is deleted.

Consent forms, release forms and essential production records may be retained for as long as the related material remains stored or published, and afterwards where reasonably necessary to manage permissions, rights or legal questions.

Original and edited recordings, photographs and published conversations may be retained long term as part of the SCC archive, in accordance with the permissions provided.

Safeguarding records may be retained separately for as long as reasonably required for safeguarding or legal purposes.

IONOS currently retains limited website log data for up to eight weeks.

Website Information, Cookies and Embedded Content

Other than the limited technical information processed by the website’s hosting provider, SCC has not added separate visitor-analytics tools, advertising pixels, newsletter tracking or behavioural advertising to the website.

The website’s hosting provider may automatically process limited technical information when somebody visits, including the requested page, browser and device type, time of access and an anonymised IP address. This information is used for website security, stability and technical operation.

Some pages contain videos embedded from YouTube. When an embedded player loads or is used, YouTube may receive technical information and may use cookies or similar technologies under its own privacy terms.

Links to YouTube or social media platforms take visitors to external services with their own privacy notices and settings.

Your Data Protection Rights

Depending on the circumstances and lawful basis, you may have the right to:

ask for a copy of the personal information SCC holds about you;
ask for inaccurate information to be corrected;
ask for information to be deleted;
ask for the use of your information to be restricted;
object to particular uses of your information;
receive certain information in a portable format; and
withdraw consent where SCC relies on consent.

These rights are not absolute and may not apply in every situation.

Your right to object: Where SCC relies on legitimate interests, you may object to the use of your personal information by contacting us and explaining your concern.

To make a request, email:
contact@smallchairconversations.com

Making a Complaint

If you are concerned about how SCC has handled your personal information, please contact us first so that we can try to resolve the matter.

You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection:
https://ico.org.uk/make-a-complaint/

Changes to This Notice

This notice may be updated when SCC’s activities, services or legal responsibilities change. The latest version will remain available on this page.

Last updated: 28 September 2026